Bruce Lill: "eProductivity in Use - my setup"

Bruce Lill is a Lotus Design Partner and now recently, an eProductivity user. Bruce blogs at He has given us permission to repost some of his thoughts on eProductivity that were initially posted on his blog. Enjoy!

(Remember to click the small images to get a larger view)

eProductivity in Use - my setup:

The mail opens to the Today view shown below. The navigation lets you view all your projects, action, list and reference databases from one place. You can now really live in your mail file. The folders are from the choices you make on the eProductivity preferences. For me the projects are for internal use, clients or Lotus ( the redbook, etc). I spend most time with this navigator open as I can do almost all functionality. I use IBM's Swift file so I can put emails into folders easily. The only thing I miss is to have the "replicate now" button on the navigator. I added it to my old mail template and will probably add it here also. It is on the action bar but you have to scroll to get to it. As I work local all the time, I tend to like to refresh my mail.


My mail file's navigation after installing eProductivity.

Here is the Today view with my actions and any meetings listed. Luckily today there aren't any meetings today, so I'm doing this blog entry.

Bruce Lill- Today View

Here is what a project looks like. This one is important, it's to become more productive!

Bruce Lill - Inside the

I have only 3 - project types. Projects is for internal work such as this blog, Projects - Clients is for billable projects and Projects - Lotus is for projects that I do with Lotus such as the Domino R8.5 Deployment wiki.  I'll end up with more projects types as I get a better feel for how to manage my tasks. You can take emails and link, embed into tasks & projects or move then to the reference database.

I've always used database to store information, I have a customer, development, administration, and office dbs. I use the customer db to track projects, proposals, general  information and correspondence. I've added code to my mail template to let me drag selected mails to a modified document library and all the email information would be stored there. This let me centralize the information and when working with others, share it.

Now it's gong to be trying to use the eProductivity Reference database instead of mine. I have moved all the emails with license and registration numbers to the reference database.

I do wish the Action list in the project form could be longer, as you can see from the image of the form, only 3-4 items are visible. you can scroll or go to a view to see more. I'm now adding a action to my project to build a list of "Nice to have" features that I will post here.

One caveat I found was creating an Action and forgetting to link it to a project. When you change folders or open your mail you will be prompted to make it a project. I hit yes and ended up with the task as a project, not what I wanted. You can't demote it, only delete it and re-do it.  I'll know next time. I do wish it let me have a choice to make it a project of link it to a project.

I have found this error was do to having a context call "S/M - Projects", it seems that the Projects in the name was the cause of the problem, Easy fix. The title or subject of the Projects and actions can be formatted to appear categorized in views. I just figured this out this morning as I was updating my projects. You can group projects together  by first selecting the format in your preference then for the Project title do "category - project name".  In the view the project will be group by the category. here is my Lotus Projects (Project - Lotus is a project type):

Bruce Lill- Project list

Do plan for time to setup, get use to it and to adjust it to fit. You can easily change your preferences such as add project type and the left side navigation will be updated with your new choices. Really nice job.

Next post will be on using it for the deployment redbook. Go and give eProductivity a chance to change how you approach your mail.


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