The most useful view in IBM Lotus Notes that you’re not using

The Workspace is a view that shows all of your IBM Notes apps and databases -- Mail, Notebook, Contacts, and much more -- like so:

A sample of the IBM Lotus Notes Workspace view, showing Mail, contacts, Notebooks/eProductivity Reference Databases, Address Book, and DominoBlog website database

I've been astonished to find that many Notes users don't have access to the Workspace by default. Most of my life life in Notes is lived out of this view, and I can't imagine working without it.

(By the way, it sure looks like one of the smartphone manufacturers in Cupertino has copied this same tile-style interface in their shiny, cool "i" devices. I'm just saying).

Here's how to get the Workspace if you don't already have it:


1) Enable bookmarks, if you haven't already

(See here for my earlier blog post on three steps to get the most out of bookmarks).

To enable bookmarks, select View > Dock the Open List

Image:The most useful view in IBM Lotus Notes that you’re not using

2) Open the Workspace from your bookmarks menu

Select the "Applications" bookmark. This is indicated by the red arrow below.
Click 'Workspace"

Image:The most useful view in IBM Lotus Notes that you’re not using

3) Set the Workspace as your home page (optional, but highly recommended)

Select the "Applications" bookmark
Right-click the Workspace
Select "Set Bookmark as Home Page"

Image:The most useful view in IBM Lotus Notes that you’re not using

If you don't want it as your home page, you can also just drag the Workspace tab onto the bookmarks bar to create a bookmark to it.

4) Customize your Workspace to group your apps in the best way for you

To start with, you'll probably have just one page on your Workspace -- but the cool thing is, you can organize all your apps into pages in whatever way makes most sense to you.

To create a new page, right-click the header of your Workspace and select "Create Workspace Page."

Image:The most useful view in IBM Lotus Notes that you’re not using

You can modify the titles and colors of your existing pages by selecting "Workspace Properties."

Have fun with that!

Eric

P.S. Want to offer your own Lotus Notes tips or ask for more? Connect with eProductivity on Facebook and Twitter!

Copyright © 2001, 2002-2016, ICA.COM, Inc. - All Rights Reserved. eProductivity™ and ICA are trademarks or registered trademarks of ICA.COM, Inc.
"GTD®" and "Getting Things Done®" are registered trademarks of the David Allen Company. Lotus® and Lotus Notes® are registered trademarks of IBM Corporation.