People are asking Santa for eProductivity

I've received some interesting requests for eProductivity but none as original as the one I received this morning:
SantaList.jpg
Re: eProductivity for Lotus Notes and GTD

Hello from Denmark :-)

I have told Santa that I would really really like to have a copy of eProductivity for Lotus Notes.

He said that I have been a good boy so I should contact you directly to request a preview....

I've had people contact me directly or via a friend to get into the eProductivity preview program, but this is the first request that I know of that solicited Santa's help.  A novel approach to be sure.

So, I responded:
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Is it possible to build a "trusted system"?

The title of this post is in response to a comment on Michael Dolan's recent blog post sharing his experience coaching team of people that are using Lotus Notes as a trusted system for GTD. Michael's post is worth reading, because he talks about the importance of being the master of your domain: knowing and controlling what crosses over the transom. Specifically, Michael addresses the issue of delegated tasks, not just in Lotus Notes but in general, and how difficult it can be to use well as a team.   (You should read Michael's original post and my response.)

What caught my eye, however, and the topic I wish to address today is whether or not it is possible to build a trusted system out of Lotus Notes. You see, a reader of Michael's blog, Doug Ransom, had this to say in a comment he posted:
... I think it is near impossible to build a trusted system out of Lotus Notes, which is why my assistants print everything out. We just cant trust Lotus Notes as a bring-forward system. I often find myself writing down the important stuff to do today on a piece of paper because there is no way in Lotus Notes to capture "this must be done today if possible". It is just too cumbersome to effectively review the lists.

Doug continues...
Everyone I know who switched to Lotus Notes from Outlook dropped off the GTD bandwagon. I am moving towards simply using Lotus to-dos for a "-waiting" category; anything I assign to my assistant or anyone else goes into this list. I'll go to some other system (paper, excel, or perhaps daylight (from marketcircle) for my GTD system. ...

Where do I begin?

You already know, from the title of my blog, that I'm going to defend Lotus Notes as a productivity tool. But what else do I have to say? Lots.

First of all, I think it's important to separate the methodology from the technology (the tool). In my eProductivity seminars and coaching, I begin by teaching my eProductivity equation:
productivity = knowledge * methodology * technology


Continue Reading: "Is it possible to build a "trusted system"?" »

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