September 16, 2013 by Eric Mack
My first One on One coaching session with Eric Mack focused on an introduction to eProductivity which I found impressive. Eric Mack and David Allen have created an optimized software package and user interface for IBM Notes.
(As an aside, I believe that it would behoove anyone working in software development to preview the demo and see what a completely optimized life management tool looks like.) Over a three day period, I implemented all 57 exercises to properly demo the software. In my next post, I will describe more about this experience.
September 13, 2013 by Jason Spencer
Setting up IBM Notes with the Getting Things Done White Paper
Today, as I continue my productivity journey, I decided to see if David's white paper on using Notes would provide some relief to the challenges I encountered with vanilla Notes. I spent a day setting up my vanilla copy of IBM Lotus Notes using David Allen’s Getting Things Done white paper for IBM Notes. If you have never used a GTD White Paper before from the David Allen Company, you should know that their white papers give you a complete Getting Things Done Setup for that specific piece of software, turning confusion into clarity.
September 12, 2013 by Jason Spencer
Challenges Implementing Getting Things Done with IBM Notes
I'm a long time proponent of David Allen's Getting Things Done (GTD) approach to work and life. In fact, knowing that David uses and recommends IBM Notes as his knowledge platform of choice is what first led me to consider switching from Outlook. When Microsoft emasculated their productivity tools I got fed up and decided to explore the tool that David Allen uses. I understand that David also uses eProductivity but I wanted to first understand what it is about Notes that has kept this program around for over two decades. Using my knowledge of GTD, I decided to see if I could implement this approach to productive work within my vanilla Notes 9 Social Edition Setup.
Implementing Getting Things Done with vanilla Notes exposes you to a quirky set of idiosyncratic functionalities that can easily hamper and frustrate implementation, especially, I discovered, when integrating it with Apple’s iOS platform.
Continue Reading: "Guest Blog: Challenges Implementing Getting Things Done with IBM Notes " »
September 12, 2013 by Jason Spencer
Jason is a journalist and professor at the Art Institute of Houston and he recently reached out to me to share his interest in IBM Notes as a productivity platform . He said that he was planning to do a long term experiment by migrating his life to IBM Notes/Smart Cloud. I like the way he explores and writes about productivity topics he's passionate about so I encouraged him to share his experience and I invited him to submit guest blog posts about his experience for the benefit of the Notes on Productivity readers.
Jason's first guest blog post is here. Jason's second installment update is below.]
IBM Notes True Cross Platform Support
Despite all the challenges I faced setting up IBM Notes, I chose Notes as my primary life management application because IBM has tried to make Notes a truly ubiquitous cross platform PIM. IBM chose to pursue simplicity in Note’s mobile device support-- like Google Apps for Business, IBM Notes Traveler (the IBM Notes push email and PIM solution for mobile devices) embraces Microsoft Exchange Active Sync Protocol for maximum interoperability. Furthermore, IBM Notes Traveler offers software for iOS and Android; and support for Blackberry and Windows phone platforms. Similarly, Notes also offers a robust web interface far more comparable to its native client then Outlook Web Access 2013 (OWA) to Microsoft Outlook. When it comes to desktop operating systems, you can run the full IBM Notes Client natively on all major operating systems --Windows, Mac, and Linux flavors of Red Hat and Ubuntu.
Continue Reading: "IBM Notes True Cross Platform Support - Guest post by Jason Spencer" »
September 10, 2013 by Eric Mack
In case you are unfamiliar with the approach to knowledge work that I use, it's called GTD® which is the shorthand for "Getting Things Done®" from a a book by my friend and best selling author and productivity expert David Allen. (Disclaimer: I have worked with David for 20 yearss David has greatly influenced my eProductivity software; it's the productivity application that he uses and recommends.)
David Allen identifies the fives stages of workflow as:
Continue Reading: "How I use eProductivity to quickly create and manage my Projects and Actions in IBM Notes" »
September 1, 2013 by Eric Mack
Harsh words? Perhaps, but Jason has the expertise to know what he's talking about and backs up his claim.
Even DelBene’s favorite whipping boy IBM Notes allows mobile workers to access all major functionality of its PIM from a web browser, including editing and sorting by category it’s journal and todo features. IBM’s Traveler team also develops its own versions of ToDo and secure email features for IOS and Android so mobile workers can maintain a secure and consistent experience across all major platforms. IBM Notes’ cross platform compatibility was a primary reason for me to shift over to using IBM Notes from Microsoft Exchange.
As a reader of my blog you know that as a 20+ year user and long time champion of Lotus/IBM Notes, I will encourage Jason to give IBM Notes a try. I will also invite him to share his experience here on the Notes on Productivity Blog.
Meanwhile, here is the direct link to Jason's post on his Open Notes, Et Cetera blog where he focuses on productivity technology and social branding based on experiential knowledge.
May 21, 2013 by Eric Mack
As the creator of eProductivity, I am always looking for stories from passionate users about how they have benefitted from eProductivity so that I can share them with others. So I reached out to Kiara and asked if she would be willing to share her story of eProductivity - to tell me how she uses it and what impact it had made personally/professionally? Most customers do share their story and my team and I read every one.
A few days later, Kiara wrote back...
The bottom line is that you've given me a way to incorporate my GTD process back into my email and calendar client - in a way that really follows the GTD process.
I actually did the research to find out if I could move to a Notes client personally so that I could use eProductivity to manage my personal GTD process as well. Sadly, that's not a option, as far as I can tell, and I don't want my personal life merged into my corporate email/etc.
How I use it - the weekly review coach is a major win. I love being able to use it to hold myself accountable for staying on top of the floods of inbound information that otherwise get out of control. My personal adaptation of GTD involves a mini-daily review - dealing with loose paper and email box clearing daily is the only way I can keep my head above water, and I'd love the option to be able to have a customizable version of the weekly review that I could use daily (so I didn't feel like I was skipping things by not completing the weekly version every day.)
It's provided a robust way to manage my contexts, projects, and actions. I had been trying to figure out how to adapt my previously working GTD process to Notes for a year and a half, and had been failing. Notes, by itself, just didn't have the depth of functionality needed to do that.
So, ultimately, your product has given me a way to get back to using a system that just flat out works for me. Using the tools you've provided, I don't have to try to manage the process in a spreadsheet or on paper or in a standalone product. Given how much of my work life is lived in email, an integrated system is key to succeeding.
Thank you for creating a product that gave me back the ability to work with GTD effectively!
Manager, IT Accounting Services
Kiara, thank you for sharing your story. I'm glad that you find value in eProductivity and that it has given you a new appreciation for the power of Notes.
P.S. We get many requests from people that want to run eProductivity at home. That is easily done. You can install Notes on your home computer and use it as a POP3/SMTP client. (Sorry, Note IMAP does not work at this time). If you use the same Notes ID you do not need to purchase a separate license; your current key will work just fine.